Bookkeeper

Job Title: Bookkeeper

Department: Administration

Hours: Full Time with Benefits

Job Description:

Purpose of the Position

 

The Bookkeeper is responsible for financial record transactions by establishing accounts, posting transactions, and ensuring legal requirements compliance.  Work involves full responsibility for maintaining and operating a set of general books and set of accounts.  And; to assist the Administrative Team (City Clerk, Human Resources Director and other administrative areas)  with clerical and administrative support by performing the following duties and any other duties as assigned.

 

The duties listed below are intended only as illustrations of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the class.

 

 

Major Duties and Responsibilities

 

 

Reconcile Bank Statement.

 

  • Run outstanding check list
  • Clear checks and reconcile according to list
  • Run account detail on checking account and mark all cleared deposits

 

 

Reconcile General Ledger

 

  • Run detail general ledger report
  • Run a revenue and expenditure report and summary of both reports
  • Analyze trail balance and make sure it is balanced and clear of any errors
  • Observe Revenue and Expenditure Reports to make sure they are in line with the budget

 

 

Enter Journal Entries

 

  • Record interest from bank statements and return checks  
  • Record loan payments that are collected
  • Record court cost through journal entries at the end of each month
  • Enter journal entries each month
  • Record and distribute property tax information across departments through journal entries
  • Debt reconciliation
  • Assist with audit coordination

 

 

Fixed Assets

 

 

  • Run general ledger account detail report and balance with fixed asset accounts
  • Pull invoices
  • Write depreciation amount, year it is going to depreciate and salvage values
  • Enter in assets into the fixed asset program with appropriate figures
  • Run depreciation schedule once a year to depreciate fixed assets for audit purposes

 

 

Perform Clerical Duties

 

 

  • Answer telephone calls, customer complaints, and questions
  • Assist with ordering supplies
  • Prepare correspondence as necessary
  • Field calls for administrative staff as needed
  • Distribute and keep inventory of supplies

 

Perform other duties as directed

 

Job Context

 

The Bookkeeper position is a full-time position in the Finance & Administrative Department.  The immediate supervisor for this position is the City Clerk/CAO.  The person in this position is supervised daily and has no supervisory authority.  This position works regular hours year-round.  The person in this position is never on call.  This position works indoors 100% of the time indoors.   The Bookkeeper must attend seminars and educational opportunities, such as the three (3) year Clerk Certification program in order to stay abreast of trends and changes with governmental accounting and best practices. 

 

There is no exposure to chemicals and/or hazardous materials.  The person in this position must maintain a valid driver’s license.   This position requires a high school diploma or GED.  Associate degree or a bachelor’s degree in accounting is preferred.  Experience may be substituted in lieu of a degree.    The stress level associated with this position varies with activities, for example, meeting deadlines and auditing.   Physical work involved within this position includes, but is not limited to, lifting file boxes, typing, ten key, and sitting for long periods.    

 

 

 

 

Knowledge, Skills and Abilities

 

 

Knowledge

 

  • Organizational structure of the city
  • General office management procedures and administrative practices
  • Above knowledge of bookkeeping, accounting and budgeting principles
  • Basic understanding of the Governmental Accounting Standard’s Board (GASB) statements issued
  • Proper grammar and use of English in speaking and writing
  • OSHA standards and regulations concerning employee safety
  • Federal and state statutes concerning the work of the department
  • Mathematical skills, including addition, subtraction, division and multiplication
  • General functions and operations of municipal government
  • Mississippi Code provisions pertaining to City administration, taxes, revenues, bonds, budgets and records

 

 

Skills and Abilities

 

  • Work diligently with city personnel 
  • Accurate typing and data entry using a personal computer
  • Use various pieces of office equipment
  • Prioritize daily workflow
  • Work as a team member with other employees
  • Meet specified or required deadlines
  • Make decisions within a specified time restraints
  • Maintain confidentiality
  • Work autonomously as needed
  • Handle multiple tasks simultaneously with frequent interruptions
  • Deal with others in a professional manner
  • Maintain professional composure in difficult or stressful situations
  • Follow departmental and city policies and procedures

FLSA:                        Non-Exempt

 

REPORTS TO:         City Clerk/CAO, Mayor 

                   

SUPERVISES:          N/A

 

 

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.   Characteristics described in this job description are representative of those an employee encounters while performing this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform them. 

  

 

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Signature Acknowledging Job Description                                        Date

 

* Adopted  06/07/2016

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